Are you required by law to keep email for a fixed period of time? Netmail Archive is an email archiving solution for on-premise, cloud, or hybrid deployments that ensures 100% retention by generating a fully-indexed, vendor-neutral, application-, and file format- independent archive of all electronic data for immediate search and retrieval. Netmail Archive is a policy-based email archiving solution for Office 365, Microsoft Exchange, or GroupWise that lets you store and manage email messages, SMS/MMS messages, attachments, files, electronic data and more, and perform legal holds.
Netmail Archive gives you flexible control over your organization's email policies by letting you amend existing email retention and deletion policies or create new ones as your business needs change, all the while ensuring that your data meets the most strict compliance requirements and remains tamper-proof. Policies can be applied to selected users, groups of users or domains.
Information Lifecycle Management (ILM) provides organizations with the ability to create ILM policies to delete expired messages, groom messages to alternate locations like network attached storage (NAS) devices, and migrate eligible messages to off-line storage devices.
Compliance Reporting Tools
Our email archive software makes it easy to meet even the most stringent legal, regulatory, and compliance requirements with detailed reporting tools that include precise archived item counts and time-based comparisons which makes for accurate archive tracking as well as regular compliance verification.
Signed archives & WORM support
Enterprise email archiving ensures that your long-term archive data is authentic, cannot be overwritten, and is immutable with write once, read many (WORM) technology which prevents sensitive information from being printed, forwarded, saved, edited, or copied by unauthorized people.
Capture data from multiple sources
In addition to supporting multiple mail systems, Netmail Archive lets you archive Microsoft Lync instant messages, voice mail, files, and more, as well as collect PST files and Native GroupWise Archives from various locations throughout your network, resulting in dramatic storage savings and ensuring a single source for discovery requests and compliance. Netmail also migrates legacy archives from Mimosa Nearpoint, EMC SourceOne, GWAVA Retain and more.
With Netmail Archive, in addition to archiving email and Group mailboxes, you can also archive SMS/MMS messages, Microsoft Lync instant messages (IM), as well as Microsoft Lync voice mail, allowing you to access your content anytime and anywhere in the event of an eDiscovery request, a compliance requirement, or a simple search for a particular data set.
PST, Personal Archives & Legacy Archives Support
Netmail can collect PSTs from any location, and you can inject them into your new Exchange Archive Mailbox or view them through our web-based Archive Museum feature. With Netmail, you can automatically collect and copy all GroupWise Personal Archives and archive them into a centralized repository. Netmail can also migrate legacy email archives from Mimosa Nearpoint, EMC SourceOne, GWAVA Retain, Enterprise Vault and more.
Multiple mail systems Support
With Netmail Archive, you can configure multiple Microsoft Exchange, Novell GroupWise, Amazon Workmail, Gmail and IMAP mail servers, making it possible to archive email from two or more mail servers at the same time, keeping your mail stores compact and your mail server performance high. Deploying multiple instances of our email archive solution will also help balance the workload and enable the smooth running of the archiving process.
Long-term, cost-effective data storage
Whether you choose to store Netmail archives in the cloud or on premise, Netmail helps bring your total cost of ownership dramatically down by re-introducing Single Instance Storage in Exchange environments, taking advantage of low-cost object-based storage, without relying on a traditional database that requires maintenance and back up.
Single Instance Storage (SIS) is a feature that enables the storage of a single copy of any archived message attachment. A hash value that uniquely represents the attachment file is stored and used to later retrieve the file from the archive. SIS is especially useful in email environments where messages with attachments are forwarded to many users. With Netmail, if an attachment is already archived, subsequent archives of the same message attachment point to the existing archived attachment.
Netmail supports object store on premise or in the cloud. Instead of organizing files in a directory hierarchy, object storage systems store files in a flat organization of containers and use unique IDs to retrieve them which means that object storage systems require less metadata than file systems to store and access files, and they reduce the overhead of managing file metadata by storing the metadata with the object. This means object storage can be scaled out almost endlessly.
XML file format
Netmail employs the XML approach to storing data managed by Archive to generate a fully-indexed, application-, and file format-independent archive of all electronic data for immediate search and retrieval. It can be easily configured to meet your organization’s requirements, ensuring ongoing adaptability to the evolving landscape of laws and regulation, and because it doesn't rely on a traditional database, it is designed for long-term compatibility.
Flexible, scalable low-cost architecture
Netmail provides organizations with an archive management infrastructure for Microsoft Exchange and Novell GroupWise that is flexible, highly scalable, and always available at a low total cost of ownership--leveraging big data technologies like object storage in order to meet records retention regulations and discovery.
With built-in load-balancing and clustering, Netmail Archive makes it easy to manage large systems automatically. Within a cluster, Netmail Archive will detect if others are overloaded and impacting performance. It will then re-distribute the workload between servers in a cluster ensuring better resource utilization.
Netmail Archive can be delivered as a Cloud Archiving Service, a hybrid service, or as a VMware ESX virtual appliance compatible with ESXi 5.1, 5.2, and 5.5, and also Microsoft Hyper-V virtual appliances. Netmail Archive is designed to provide rapid enterprise roll-out and scalability no matter what your requirements are.
Through its integration with Netmail Store, a low-cost Object-based storage solution, Netmail Archive can easily and economically archive exabytes of email, attachments, files, and other electronic data to meet your growing storage requirements at reduced complexity and costs over the long term.
Looking for a quick and easy way to try out Netmail Archive on your Exchange system? Want to make sure that Netmail Archive is right for you? We'll show you how easy it is to get started in this quick video.